RMACRAO Annual Meeting 2017


2017 Logo

The 41st RMACRAO Annual Meeting will be held  at the Embassy Suites July 26-28, 2017, in Loveland, Colorado.Embassy

Hotel Booking Information:

The annual meeting will be held at the Embassy Suites Hotel and Conference Center in Loveland, CO.

Local Visitor Information:



Ft. Collins

Who Attends RMACRAO?

The RMACRAO Annual Meeting attracts a diverse group of participants typically from the Rocky Mountain region. Some of these include:

  • admissions professionals
  • registrar professionals
  • corporate exhibitors
  • enrollment managers
  • student services professionals
  • information technology specialists
  • academic advisors
  • many more…

Why should you attend RMACRAO?

RMACRAO sessions and workshops will provide you opportunities to:

  • Network with colleagues from local institutions.
  • Mingle with exhibitors providing the best products and services available to higher education.
  • Learn about best practices, new techniques, and technology tailored for higher education.
  • Keep up to date with legislation and policy matters affecting higher education.
  • Develop unique insights and ideas that will position you and your institution at the forefront of the profession.
  • Learn how to manage the change in your office and institution.


Exhibitor Registration is now open!





Conference Registration is now open!


If you would like more information on refunds for non-member prices please view more info.


All cancellations after July 17th will have to pay 100% of the conference fee


Full Conference-Member Price
$175 Saturday, July 8th
$145 Monday July 17th
No refunds issued after July 17th
Wednesday Only Conference-Member Price
$76.50 Saturday, July 8th
$63.75 Monday July 17th
No refunds issued after July 17th
Thursday Conference-Member Price
$108 Saturday, July 8th
$90 Monday July 17th
No refunds issued after July 17th
Friday Conference-Member Price
$54 Saturday, July 8th
$45 Monday July 17th
No refunds issued after July 17th
Thursday/Friday Conference Only-Member Price
$171 Saturday, July 8th
$142.50 Monday July 17th
No refunds issued after July 17th
Pre-Conference Only-Member Price
$36 Saturday, July 8th
$30.00 Monday July 17th
No refunds issued after July 17th




Pre-Conference Workshops

National Student Clearinghouse, Dannette Sullivan

National Student ClearinghouseBack by popular demand, Dannette Sullivan will present a workshop for participants to learn more about your National Student Clearinghouse. You can find out about existing and upcoming new services, and engage with the staff and subject matter experts on topics critical to the success of your institution and students.  It’s an awesome opportunity to come together with your colleagues from area institutions.

A range of topics will be covered, including:

  • Updates from the National Student Clearinghouse •Enrollment Reporting process and compliance
  • Nationally recognized Audit Resource Center (ARC)
  • DegreeVerify and Verification Services
  • eTranscript services and updates
  • New Products and Services coming your way in 2017
  • New StudentTracker for Colleges & Universities 2.0
  • Reverse Transfer

Please share this opportunity with your staff and colleagues in other offices (such as enrollment management, admissions, records and registration, financial aid, information technology, institutional research, and others). The Clearinghouse Academy offers valuable information to all levels of staff across your campus.

Mike Stanley, Captain, Aurora, Colorado Fire Department Founder, John Maxwell Team and On Purpose Leadership Navigating the 7 C’s of Leadership and How to Lead in Turbulent Times

Mike Stanley


This is an exciting workshop where you will learn the valuable 7 C’s, which are those concepts that Mike employs when guiding leaders through tough times. Because when those times hit, the worst thing you can do is panic or give up. Maybe your turbulent times have already come, or maybe you’re bracing for what you think is inevitable. Maybe you’d like to avoid those challenges altogether. No matter what situation your organization is in, Mike can help with the Seven C’s of Leadership.




The Seven C’s of Leadership:

  • Choice
  • Conception
  • Chance
  • Communication
  • Courage
  • Change
  • Continuation

Don’t try to get through your struggles alone. Let Mike show you the way back to success by embracing the 7 C’s you will learn in this empowering workshop!



A  final schedule of workshops and events is now available!

RMACRAO Program 2017 PDF


At the annual meeting in July, several additional issues will be presented to the membership for a vote:

  • Membership Application:  Burrell College of Osteopathic Medicine 
  • The proposed 2017-2018 RMACRAO budget – The 2017-2018 proposed budget will be posted here soon. Please be sure to review the proposed budget prior to the July meeting.
  • Approval of Business Meeting Notes  from the 2016 RMACRAO Annual Meeting which was held in Casper, WY.  Click here to access the 2016 Meeting notes. Please be sure to review these notes prior to the July meeting as well.
  • Proposed Bylaw Changes – The Board of Directors completed a review of the current RMACRAO Bylaws and has several proposed changes.  Also reflected are proposed changes based on the RMACRAO Task Force recommendations.  Click here to access the proposed bylaw changes. Please take a moment to review the proposed amendments in advance of this year’s business meeting.


Meeting at a Glance

Wednesday, July 26th 

7:30am – 5:30pm Registration Open
12:00pm – 4:45pm Exhibitor Area Open
8:00am – 11:00am Pre-Conference Workshops
11:15am – 12:40pm First Time Attendee Luncheon
12:45pm – 2:15pm Opening Session-Keynote Address
2:15pm – 3:30pm Exhibitors Speed Dating & Refreshment Break
3:45pm – 4:45pm Concurrent Sessions I
4:45pm – 5:15pm RMACRAO Town Hall Meeting
5:15pm – 5:30pm RMACRAO Group Photo
5:45pm – 7:45pm President's Reception

Thursday, July 27th 

7:30am – 5:30pm Registration Open
8:00am – 11:15am & 1:00pm – 5:30pm Exhibitor Area Open
8:00am – 9:30am Concurrent Sessions II
9:30am – 10:00am Refreshment Break with Exhibitors
10:00am – 11:00am Concurrent Sessions III
11:15am – 1:00pm RMACRAO Luncheon & Business Meeting
1:00pm – 1:30pm Dessert with Exhibitors
1:30pm – 3:00pm General Session
3:15pm – 4:15pm Concurrent Sessions IV
4:30pm – 5:30pm Concurrent Sessions V
6:00pm – 10:00pm Thursday Evening Event – Dinner and Tour at the Anheuser-Busch Brewery

Friday, July 28th 

7:30am – 10:30am Registration Open
8:00am – 11:00am Exhibitor Area Open
8:00am – 9:30am Concurrent Sessions VI
9:30am – 9:45am Refreshment Break with Exibitors
9:45am – 10:45am Concurrent Sessions VII
11:00am – 12:30pm Closing Session
12:30pm – 2:30pm RMACRAO Board of Directors Meeting (members of the RMACRAO Board of Directors only)

Featured Speakers

Opening Session

Miner2Jack Miner, AACRAO VP for Finance Registrar, The Ohio State University

Jack Miner was recently named University Registrar of the Ohio State University. Most recently, he was Director of University Registrar Operations, also for The Ohio State University.  Jack is also the Vice-President of Finance for the AACRAO Board of Directors.  In addition to serving on the board, Jack has also served as Vice Chair of the AACRAO nominations and elections committee, chair of the Program Committee for the 2015 Conference in Phoenix and served as President and Treasurer for Ohio AACRAO.

Jack holds two degrees from Ohio State and in 2007, the university presented Jack with its highest honor, the Distinguished Alumni Award. Jack is one of only two people in the university’s nearly 150 year history to receive the Outstanding Senior, Distinguished Alumni, and Distinguished staff Award.

Jack serves as a member of the Athletic Council, the board that governs Ohio State’s intercollegiate athletic program.   Jack served for 15 years as President of Ohio State’s Gay, Lesbian, Bisexual, and Transgender Alumni Society.  In 2013, Ohio State announced the launch of the Jack Miner Scholarship for Transgender Students in his honor.  This scholarship, the first of its kind in the nation, was in recognition of Jack’s work in advocacy for that community on a local and national level.

Jack works with the United Way of Central Ohio as a member of its Education Impact Council and High School Graduation Results Committee. Jack serves as Chair of the Community Relations Commission for the City of Worthington and is a national speaker and advisor on diversity, access to education, transfer credit opportunities, education policy and technology.

General Session “Don’t Kill the Dreamers!”

Mike StanleyMike Stanley, Captain, Aurora, Colorado Fire Department Founder, John Maxwell Team and On Purpose Leadership

Mike Stanley is a Battalion Chief with the fire department and founder of On Purpose Leadership. He is someone who knows exactly how to light a fire where you need it —and how to put out the ones you don’t want! The Colorado native and 20 +-year emergency response veteran holds a Master of Education and Human Resources degree from Colorado State University and a B.S. degree in Organizational Leadership.

He is also a founding member of the John Maxwell Team, a business coaching firm dedicated to inspiring, challenging and equipping leaders for success. With years of organizational leadership experience, teaching experience, numerous awards and published articles, and professional consulting work under his helmet.



Closing Session

TuckerGardiner “Tuck” Tucker, Ph.D., Interim Dean of Students, University of Northern Colorado

Dr. Tucker is currently the Dean of Students at the University of Northern Colorado (UNC), and oversees the Office of Student Rights and Responsibilities, the Counseling Center, Student Life, Disability Services, and Career Services. Before returning to UNC, Tuck served as the interim senior student affairs officer at the University of South Florida St. Petersburg (USFSP). In this role he provided vision, leadership, and oversight for programs and services that promote student engagement and success. The areas under his supervision included: Student Government, Leadership, University Student Center, Dean of Students Office, Clubs & Organizations, Multicultural Affairs, Campus Recreation, Waterfront, Career Services, Disability Services, TRIO, First Year Experience, Wellness Center (Counseling & Health Services), Housing & Residence Life, Student Conduct, Behavioral Intervention Team, Title IX, Financial Aid, Scholarships, and Veterans Affairs.

Dr. Tucker has over 30 years of experience in Higher Education Student Affairs Administration. Prior professional experiences include professional consulting; serving as Dean of Students & Director of Housing, Interim, at USFSP; Executive Vice President, Research and Training, MyRoomsolution, LLC; Assistant Dean of Students for Student Success and Retention at the University of Colorado Boulder; and Director of Residence Life at CU-Boulder. In the past, Tuck worked as Associate Director of Residence Life and as Assistant Professor in the Higher Education and Student Affairs Leadership program at UNC.

His doctorate is from the University of Maryland and his dissertation was on organizational effectiveness. He holds a master’s in Counseling and Human Development and a bachelor’s in Sociology and Environmental Studies from St. Lawrence University.

Other items of note include his work as a staff member on the Semester at Sea program, that he went to high school in Belgium, he is certified in Title IX investigation, and has conducted training/consulting on organizational effectiveness, leadership, social justice/diversity, and creating change through organizational climate, among others. Tuck enjoys soccer and wildlife photography.


Session Presentations

Supporting documents and presentations will be provided here as they are received from presenters.  Presentations are organized by conference day and session ID.


Session File Type Description
Pre-Conference #1 Clearinghouse Live: In Your Neighborhood
Pre-Conference #2 Navigating the 7 C's of Leadership Leading in Turbulent Times
Opening Session pptx Emerging Issues in Higher Education and a Higher Education Washington Update
Session 1A Transfer Roundtable
Session 1B FERPA Roundtable
Session 1C COF Roundtable
Session 1F Registration Roundtable: Sharing Innovations, Best Practices and Implementations
Session 1G VA Roundtable


Session File Type Description
Session 2A Colorado Forum
Session 2B New Mexico Forum
Session 2C Wyoming Forum
Session 3A Employee Access and Security
Session 3B Using Degree Works Data
Session 3C Everyone Communicates, Few Connect
Session 3D Manage Diplomas, Verifications, Transcripts and all Student Records with a Comprehensive Digital Credentials Platform
Session 3E A One-Stop System for Catalogs, Curriculum, Syllabi, and Transfer Credit Evaluation
Session 3F pptx Best Practices in LGBT Record Management
General Session Don't Kill the Dreamers, How to Encourage Innovation
Session 4A Ellucian CRM Recruit Roundtable
Session 4B Come Sail Away…Join Us for a Discussion About Semester at Sea
Session 4C Transitioning from Student to Staff
Session 4D Certified Electronic Diplomas, Paper Diplomas, Ediplomas: What are the Differences and Why is Digital Signing a Document Simply Not Enough?
Session 4E Get the Curriculum and Catalog Management Efficiencies You Want
Session 4F Ensuring College-Readiness and Applications of Credit to Degree Requirements
Session 4G Colorado Tuition Classification Roundtable (Part One) Updates
Session 4H pptx Reporting – Why is it So Hard?
Session 5A Colorado Tuition Classification Roundtable (Part Two) Emancipation
Session 5B Beyond Transactions: Office of the Registrar and Student Success
Session 5C pptx Beyond Compliance: Using Federal Compliance for Institutional Learning and Improvement
Session 5E Designing a Catalog: Considerations, Content, and Choices
Session 5F pptx Curriculum and Catalog: Managing Challenges Through Collaboration, Communication, and Cooperation – How Not to Lose Your Marbles
Session 5G Building Strong Business Relationships for a Healthier Office Environment
Session 5H pptx FERPA: Leveraging Technology and Lessons Learned at CU Boulder


Session File Type Description
Session 6A 4 Year Admission Forum
Session 6B 4 Year Records & Registration
Session 6C 2 Year Admissions, Records & Registration
Session 7A Guardians of the (Financial Aid) Galaxies Too
Session 7B Disciplinary Transcript Notations: AACRAO Guidance Update
Session 7C Leveraging Technology for Graduation Clearance
Session 7D Verification and Transcript Services Done Right
Session 7E Are You Getting Maximum Value From Your Relationship with the National Student Clearinghouse?
Session 7G First Time Attendees Recap
Closing Session Cracking the Relationship Code